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Drag and Drop Outlook Email to SharePoint Library

Recently, I got a question on drag and drop possibility from Outlook to SharePoint Library. This question prompted me to write this post to share details on the topic.

Question: After I integrate SharePoint Document Library with Microsoft Outlook, can I drag email from Outlook to Document Library folder within Outlook?

Unfortunately the answer is No. For the benefit of the people who are new to the integration, let me explain more on this topic. Suppose you have created a document library in a SharePoint portal. On Library tab, when you click on "Connect to Outlook", a folder gets created in Outlook and data is pulled from Library to your Outlook. Any changes to the contents in the library will get synchronized with Outlook.

With this feature enabled, it is obvious for the user to think that if email is dragged and dropped from Inbox to the Library, it should get saved in the SharePoint. But, it does not work! This feature is not available. However, there is a work-around to achieve something similar. In SharePoint site, navigate to the library, click on Library tab, click on "Open with Explorer". Wait for some time till Windows Explorer is open. Now, you can drag email and drop it to Windows Explorer window. This will basically store the email in .msg format in library. Any attachment within the mail will also be saved within the .msg file. The subject of the mail becomes the file name in the library.

If you do similar Outlook integration with Discussion Forum, Outlook allows you to drag and drop mail to Discussion Forum folder within Outlook. The subject of the mail becomes subject of the discussion and body of the mail becomes body. Any attachment in the mail is stored as an attachment to the discussion thread.

There are third-party components which addresses what is not possible in SharePoint. Here is the list. Note that, this list is provided only for information. You may have to research on the feasibility and take your own decision on going for it.

MacroView: http://www.macroview.com.au/Products/Pages/Message.aspx

OnePlaceMail: http://www.scinaptic.com/oneplacemail.html

Comments

  1. Try this : http://out2share.codeplex.com/documentation

    ReplyDelete
  2. Great article.

    For drag and drop of emails from Outlook to SharePoint we are using Outlook SharePoint Integration tool, called PageLight. PageLight also offers Drag and drop Outlook Email to SharePoint functionality

    ReplyDelete
  3. We started off with MacroView Message and then upgraded to their DMF product for Office 365 - details can be found @ macroview365.com

    ReplyDelete

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