Skip to main content

What is OneDrive in O365?

When I took the trial subscription of O365, the first thing which caught my attention was OneDrive. This post is all about OneDrive, its features, and how it really helps users specifically.

If you are familiar with Google Drive or erstwhile Sky Drive, you already know what OneDrive is! It is a cloud storage drive for your documents. Instead of storing your documents in your laptop/desktop, you can basically store it on OneDrive. The biggest advantages are that you dont have to carry the data with you. It's available somewhere else and you can connect to your data from anywhere and anytime. You don't have to really bother about losing data because of your system crash or virus. Another notable feature is you can decide to keep your data private or share with others.

When you connect to O365, OneDrive link is visible evidently on suite bar as shown below.
OneDrive Link
When you click on it, you'll be taken to a document library called "Documents".
Document Library
Few things to be noted here. This is just a document library. By default, a folder will be created as "Shared with Everyone". In the left navigation bar, you have the search facility to search for documents within OneDrive, some views, and the recently uploaded documents. There is a message just before Documents which says "Documents are private until shared". This is one interesting stuff which I'll explian in a while.

If you upload a document on to root folder of this library, this document will be private. That means, it is available only to you. If you want to share a document with everyone, you need to upload the document to "Shared with Everyone" folder. How does it work? It's simple. This folder has unique permission and permission is granted to a domain group "Everyone except external users" with "Contribute" permission.
Shared with Everyone Permission
Do note that it is Contribute permission. So others will be able to modify the content.

Another interesting point here is even if you do not have Office client installed in your machine, you can start using OneDrive. When you click on "new" button, you will get options to create Office files.
New Office Files
Yammer Integration:
Another interesting feature is you can share your document in Yammer to initiate a discussion around the document. Only document link gets posted in Yammer and not the document itself. It is obvious that you need to post only for the documents which are accessible by others.
Post to Yammer
You can also sync your files to your machine for offline work. When you click on Sync button, you will be prompted to get the app.
Click on the link and it takes you to the site to install a sync app to your machine.
Sync App Installation

 Click on Intall button.

After I installed this App, I could not make out where exactly this is installed in my laptop. Surprisingly when I clicked on Sync now option, it launched SharePoint 2010 Workspace (I still need to figure out why this is getting launched)! That was indeed an akward moment. I had earlier installed SkyDrive Pro App for sync operation. I opened that app and I could able to sync OneDrive documents to my local drive.

So your O365 OneDrive which is stored in http link is synced to your local drive, say, C:\OneDriveFiles. Another notable feature here is this sync is two-way. I just copied one file to my C:\OneDriveFiles folder and within few seconds it got automatically uploaded to OneDrive! That's cool, isn't it?!

Some information on Storage:
This OneDrive is basically a part of "personal" site. So every user of O365 will get OneDrive and it has its own storage limit (1TB for certain plans). Further information can be found here.

That's it for now. As I explore further and if I find any interesting stuff, will share again! Happy OneDriving!

Additional Read:


Popular posts from this blog

All about SharePoint List View Styles

Sometimes, there are out of the box features which we tend to ignore and later when we do apply, we are more than happy about the feature which is readily available in SharePoint. One such feature is List View Style. I never thought I would write a post on this. However, whenever I spoke about this with users, people were excited to see the result. That prompted me to write this post.

Instead of getting into only theory part, I will basically take use cases where these styles can be applied and also touch up on on some minor limitations with certain style.

When you are creating/modifying a List view, you will get an option to select View Style. As shown below, there are 8 options available and Default is always set if you ignore this style.

I will take typical Contact List and Announcement List to explian about these styles. Let us go one by one.

This view, as name suggest, is the default style in a view. This is one of the widely seen style in SharePoint site. This is how it…

How to update Person field with multiple values using REST API

Person or Group field in SharePoint is similar to a Lookup field. When you are updating this field using REST API, you need to append "Id" to the name of the column in the body construct. For example, the body construct looks like this:

data: { "__metadata": { "type": "SP.Data.ListNameListItem" }, "Title": "First Item", "PeopleFieldId": "4" };

The highlighted portions should be replaced by the actual List Name and Column Name. In the above example, the REST call is updating a List item with Title and People columns.

How to get the value for user ID ("4" in the above example) needs a separate explanation and that will be my next post!

The above example works fine if Person field is configured to accept only one value. If we change the Person field to accept multiple values, how do we pass more than one value in the REST call? Since we normally separate user names with semicolon in people picker, I…

How to set character limit for Multiple Lines of Text column in List

Setting a character limit for Multiple lines of text column in a List is not straight forward. Depending upon the setting of the column, the solution varies.

Plain Text:
When you create Multiple lines of text column with "Plain Text", SharePoint renders this field as "TextArea" HTML element. You can set the character limit by making use of maxlength attribute of TextArea element.

$( document ).ready(function(){



The above script should be injected into NewForm.aspx and EditForm.aspx of SharePoint List. Of course, replace "FieldName" with your field name.

Enhanced Rich Text:
When you create Multiple lines of text column with Enhanced Rich Text, SharePoint renders this field as DIV with contenteditable attribute set. This is where it gets more tricky. If you closely observe, the IDs of the contenteditable DIV and the corresponding Label DIV are somewhat similar.

For this DIV,…